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Tuesday, June 02, 2020 10:30:00 AM

OVERVIEW
Office Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Office Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically report to an Office Manager.

JOB RESPONSIBILITIES
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Renting storage units
• Taking monthly payment
• Sending past due notices
• Send certified letters
• Locking out unpaid tenants
• Unlocking units
• Inspecting units and properties when tenants move out
• Drive thru properties
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly schedule reports
• Maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generates reports
• Handle multiple projects
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and email on behalf of other office staff
• Maintain social media presence on Facebook, web-sites & Instagram, etc.
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photo copy and print out documents on behalf of other colleagues
• Package and deliver marketing material
SKILLS/QUALIFICATIONS
• Reporting Skills
• Writing Skills
• Microsoft Office skills including Microsoft Word, Excel, Access, Publisher, Power Point, and Outlook
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Light house keeping
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Good Judgment
EDUCATION/EXPERIENCE REQUIRED
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent
WORK HOURS/SHIFT
• Day shift Monday – Friday, 32-40hrs weekly

WAGE
• $12/hr. starting pay

LOCATION
• Clinton, IA

If you have already applied, please call us at (563) 242-1078. If you are new to Temp Associates, click on the Apply Now button below.