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Wednesday, October 30, 2024 2:12:00 PM

Specific Responsibilities
1. Perform administrative functions, including:
    a. Answer phones, screening, and routing as needed. Take messages or assist callers as appropriate.
    b. Manage calendars, schedule meetings, and distribute departmental reports as directed.
    c. Create and send out correspondence as directed, maintaining correspondence files as needed.
    d. Assist departments in collecting, organizing, verifying accuracy, and updating documents as requested.
    e. Keep accurate minutes from staff, safety, departmental and other meetings as requested.
    f. Maintain electronic and paper filing systems as directed, ensuring documents are saved or scanned in the Utility’s document     management system.
    g. Maintain supplies and enter purchase and material requests for items needed in the computerized maintenance management system (CMMS).

Department-Specific Responsibilities
1. Manage reservations for plant vehicles.
2. Maintain petty cash fund at Generation site.
3. Assist gate personnel with visitors and paperwork, contacting proper personnel when needed.
4. Review and approve timesheets for payroll submissions
5. Maintain office supply stock levels
6. Monitor and maintain printer/fax machine operation and coordinate repairs as needed
7. Perform note taking functions in Generation Department meetings
8. Perform spelling and grammar checking of documents being readied for distribution
9. Organize meals and refreshments for departmental meetings
10. Post company announcements on bulletin boards
11. Manage mail distribution in office setting
12. Assist with P-Card account balance reporting

Qualifications
1. High School Diploma or equivalent required. Associate’s degree preferred.
2. Minimum 3 years of administrative support experience.

If interested, contact Megan at 563-263-6589 or apply with the button below