This position ensures the smooth execution of key initiatives by providing organizational, clerical, and logistical support. The ideal candidate is detail-oriented, highly organized, and enthusiastic about contributing to a mission-driven organization. This position reports to the Director of Community Relations. This position is a direct-hire position.

Key Responsibilities
• Assist in scheduling meetings, managing calendars, and coordinating appointments.
• Prepare meeting agendas, take detailed minutes, and follow up on action items.
• Manage email correspondence and ensure timely communication with internal and external stakeholders.
• Ensure digital and printed files, documents, and reports are up-to-date, accurate, complete, and timely.

Event Coordination
• Provide logistical support for events and programs.
• Coordinate with vendors, venues, and partners to ensure seamless execution of events.
• Create and distribute promotional materials, invitations, and post-event reports.

Database and Reporting
• Input and maintain accurate records in donor, grant, and scholarship databases.
• Generate reports, track metrics, and compile data to support grantmaking and philanthropic activities.
• Monitor deadlines for grant applications, fund reports, and other deliverables.

Communications Support
• Assist with drafting and proofreading newsletters, press releases, and other written materials.
• Manage content updates for the organization’s social media platforms.
• Coordinate with the team to ensure consistent branding and messaging.

General Office Duties
• Greet visitors and respond to phone and email inquiries with professionalism and courtesy.
• Order office supplies and manage inventory to ensure operational efficiency.
• Perform office activities such as organizing mail and running errands.
• Collaborate with other team members to support cross-departmental initiatives.

Qualifications
• Associate degree or beyond, preferred.
• Proficiency in Microsoft Office tools (Word, Excel, and PowerPoint).
• Superior verbal and written communication skills.
• Ability to work with limited supervision, and as part of a team, to manage multiple and sometimes competing priorities effectively.
• Must have a high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated business etiquette.
• An affinity for philanthropy, the role of non-profits in strengthening communities, and a commitment to diversity, equity, and inclusion.
• Have a valid driver’s license.

Additional Information
Attendance, punctuality, professional appearance, and conduct required. Must have proven attributes of confidentiality, honesty, and integrity. Must have own transportation. Ability to lift and carry 20 pounds

If interested send a resume to mford@tempassociates.com or apply directly with the link below.