Job description
We are seeking a dependable, detail-oriented Finance Secretary/Office Manager to support both our financial operations and general office functions. The ideal candidate will have strong experience in non-profit financial management and be comfortable working in a collaborative, small-office environment.
Responsibilities
- Transmit ACH pledge payments, Deposit funds in appropriate banks.
- Print and mail giving statements.
- Prepare checks for church expenses, print and mail.
- Pay conference apportionments/advance specials/district askings
- Set up and maintain general ledger chart of accounts
- Prepare financial reports for the finance committee.
- Attend finance meetings and make reports
- Prepare financial report for church council.
- Prepare monthly financial reports for the trustees and memorial/endowment committee and reports for other committees as they meet.
- Keep record of memorial gifts and bequests given to the church and how they are used
- Work with finance committee on preparing the annual church budget and implementing the annual stewardship campaign.
- Keep records of pledges made to the general budget and any other church project requiring pledges
- Maintain bank accounts for the general fund, trustees building funds, Christian education endowment, memorial funds, youth funds, discretionary funds, and other accounts that may be opened as necessary.
- Reconcile bank statements
- Keep records of certificates of deposits owned by church and make report to the finance committee and church council, and other committees that may have funds invested.
- Prepare payroll for all staff.
- Transmit ACH payroll
- Deposit federal and state payroll taxes monthly via ACH transfer.
- File payroll form 941 quarterly.
- Prepare W-2s and W-3 online and transmit electronically.
- Prepare and submit yearly statistical reports to the district and the annual conference
- Act as receptionist when secretary is gone
- Other duties as needed
o Music Department:
Maintain budget and financial records for the music department
Prepare and mail checks twice per month (1st & 15 th)
Reconcile bank statement for music and concert series funds
Prepare and transmit ACH payroll and write checks as needed
Deposit federal and state payroll taxes monthly via ACH transfer
File form 941 quarterly
Prepare W-2s and W-3 online and transmit electronically
o Concert Department
Work with the appropriate committee in preparing annual budget
Maintain financial records and budget
Write checks for concert expenses twice monthly as needed
Prepare yearly series brochure and arrange for printing and mailing
- Arrange for advertising for each concert and other concert details/requirements
Qualifications
- Associate's degree in Accounting, Finance, or a related field (Bachelor’s degree preferred)
- Proven experience in a finance or accounting role (non-profit experience strongly preferred)
- Proficient in QuickBooks (experience with non-profit configuration a plus)
- Understanding of payroll processing and reporting
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Comfortable handling both financial and administrative duties in a small office setting
Hours
- Monday – Friday, 8:00 AM – 2:00 PM (30–40 hours/week, with flexibility for additional hours as needed)
Pay
- $35,000 annually
If interested, apply using the button below. Contact Allie at 563-263-6589 for more information.
